UPDATE:  Draft 2016 BCAEM AGM Minutes


NOTICE OF MEETING

The 2016 Annual General Meeting will be held on Tuesday, November 8th, 2016 at 5:00 p.m. at the Wall Centre in Vancouver, BC.

NETWORKING RECEPTION

BCAEM is pleased to host a networking reception prior to and after the business of the Annual General Meeting.  The reception will commence at 4:00 p.m. and will adjourn at approximately 8:00 p.m.

MEETING AGENDA & ANNUAL REPORT

The Meeting Agenda can be found with in the 2016 Annual Report.  Limited copies of this document will be available at the meeting.  As such, members who wish to have a hard copy are encouraged to download and print a copy before prior to the meeting.

NOTICE OF MOTIONS

There are a number of significant changes being proposed to the existing Constitution and existing Bylaw including changes to the structure and composition of the Board and two new membership categories.  Proposed changes are also being recommended as a result of the soon to be implemented Societies Act as well as some administrative changes that are related to the implementation of the Executive Director position.  Additional information regarding these changes can be found in the 2016 Annual Report.

In advance of the meeting, the Board is seeking comments from the membership via the online discussion forum.

Click here to download a copy of the Proposed Constitution and Bylaw amendments.

CALL FOR NOMINATIONS

Should the proposed changes to the structure and composition of the Board be approved by the members, a call for nominations for eight (8) directors will take place at the Annual General Meeting

In the event that the proposed changes are not approved, the existing board structure shall remain in effect and the following two year term positions will be elected:

  • President
  • Secretary
  • Treasurer
  • North East Director
  • South East Region Director
  • South West Region Director
  • Central Region Director

If you wish to nominate yourself or another individual for a position you may do so by completing a Nomination Form and sending it to deborah.borsos@bcaem.ca by November 1st, 2016.

Nominees and nominators must be BCAEM members in good standing.

PROXY VOTING

BCAEM is pleased to offer proxy voting to members who unable to attend the AGM in person.  To use a proxy vote, please complete the Proxy Vote Form and provide it to a member who will be attending the meeting.

Both the proxy voter and proxy holder must be members in good standing.

ACKNOWLEDGMENTS

BCAEM wishes to thank the Emergency Preparedness and Business Continuity Conference for its contribution of a venue for this year’s AGM and Reception and also to the BC Earthquake Alliance for its financial contribution to the reception.